Renovation Application

Renovation Application – Terms and Conditions

By submitting this renovation application to the Owners Corporation, the undersigned acknowledges and agrees to the following terms and conditions in relation to all costs associated with the assessment, processing, and determination of this application.

1. Authority to Submit Application
The undersigned confirms that they are the registered proprietor of the lot to which this renovation application relates, or that they are duly authorised by the registered proprietor to submit this application on their behalf.

Where the undersigned is not the registered proprietor, the undersigned warrants that they have obtained the lot owner’s authority to submit this application and to accept and agree to all costs and obligations arising from it.

2. Responsibility for All Renovation Application Costs
The undersigned acknowledges that all costs incurred by the Owners Corporation in connection with the review, assessment, administration, approval (or refusal), and ongoing compliance monitoring of this renovation application are the responsibility of the lot owner.

These costs may include, but are not limited to:
(a) strata management and administration fees;
(b) application review and processing fees;
(c) costs associated with requests for further information and resubmissions;
(d) costs of Strata Committee and/or General Meetings;
(e) professional consultant fees;
(f) legal fees, including the drafting, revision, and registration of special by-laws; and
(g) any disbursements or out-of-pocket expenses incurred by the Owners Corporation.

3. Variable and Scheme-Specific Costs
The undersigned acknowledges that renovation-related costs are variable and depend on a range of factors, including:
(a) the nature, scope, and complexity of the proposed works;
(b) the quality and completeness of the information submitted;
(c) the number of review cycles and requests for further information required;
(d) the time spent by the Strata Manager, committee members, legal advisers, and consultants;
(e) whether committee or general meeting approval is required; and
(f) whether a special by-law or other legal documentation is required.

The undersigned acknowledges that fixed or standardised fees cannot be provided in advance and that costs will vary between applications and between strata schemes.

4. Indicative Cost Guide (Estimates Only – ex GST)

The following cost ranges are provided as a general guide only and are indicative in nature. Actual costs may be higher or lower depending on the nature, scope, and complexity of the proposed works, the quality and completeness of the information submitted, the number of review cycles required, and the requirements of the relevant Owners Corporation.

The undersigned acknowledges that these figures are indicative estimates only and are not binding and agrees to pay all actual costs incurred by the Owners Corporation in connection with the review and determination of the renovation application, even where those costs exceed any indicative estimates provided.

5. Progressive Invoicing and Approval Conditionality
The undersigned acknowledges that invoices may be issued progressively as costs are incurred and agrees to pay all invoices within the time stated on the invoice.

Final approval of the renovation application is conditional upon payment in full of all outstanding fees and costs associated with this application.

6. Authority to Debit Costs to Lot Owner Ledger
The undersigned irrevocably authorises the Owners Corporation to debit all costs incurred in connection with this renovation application to the lot owner’s ledger as a debt due and payable to the Owners Corporation.

The undersigned acknowledges that any unpaid amounts may be recovered by the Owners Corporation as a levy debt or as a debt due in accordance with the applicable strata legislation.

7. No Guarantee of Approval
The undersigned acknowledges that payment of any fees or costs does not guarantee approval of the renovation application and that all applications remain subject to the discretion of the Owners Corporation and compliance with applicable legislation and by-laws.

8. Variations and Additional Approvals
Where variations are proposed to the approved scope of works, or where further approvals are required during or after construction, the undersigned agrees to pay all additional costs incurred in connection with reviewing and determining those variations.

By submitting this renovation application, the undersigned acknowledges that they have read, understood, and agree to be bound by the above terms and conditions and accept full responsibility for all costs incurred by the Owners Corporation in connection with the review and determination of this renovation application.